Time Management Fundamentals Final Exam

Time Management Fundamentals Final Exam LinkedIn Quiz Answers

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Question 1 of 30

To find the best time for your recurring processing schedule, what should you consider?
a. Switchtasking between processing and a video conferencing call
b. Only the weekends
c. Finding a little time here and there to clean out your inbox
d. The times at which you are least likely to be interrupted

Question 2 of 30

If you’re finding it very difficult to combine all your work and personal gathering points, should you keep trying?
a. All work and personal gathering points must be combined to make this system work properly.
b. It’s not that important. Don’t spend too much time trying to combine work and personal gathering points. Just do what’s easy.
c. While it’s ideal to combine work and personal gathering points, it’s not always possible. You’ll need to adapt your system to what is appropriate for your situation.
d. If you find it difficult to combine work and personal gathering points, just give up and have two of each.

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Question 3 of 30

While watching this video, you suddenly have a brilliant idea about a project you’re working on. What’s the best approach in this situation?
a. Call up a friend or coworker and have them remember the idea for you.
b. Sending yourself an email is the very best approach.
c. Put the idea into an approved gathering point.
d. Don’t break your stride with this training. Ignore it for now.

Question 4 of 30

How should you use sticky notes?
a. To store logins and passwords
b. To remind yourself to perform tasks
c. To make notes for someone else
d. For motivational quotes

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Question 5 of 30

What should you do if you’re feeling stressed at the end of gathering everything?
a. Hire an assistant immediately.
b. Try to relax. What you’re feeling is normal.
c. You obviously weren’t ready. Go back to the way you were doing things originally.
d. Start the course over. You probably missed something.

Question 6 of 30

How do you keep yourself from letting items get perpetually stuck in your inbox?
a. Ask yourself, “What is the next action step?” Don’t move on until you have figured out the answer.
b. Ask yourself, “What will this look like once it’s processed?”
c. Ask yourself, “How will this simplify my life?” about each item.
d. Ask yourself, “What is keeping me from saying ‘no’ to this?”

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Question 7 of 30

What should you do when you find an item out of place in your office?
a. Put it in your pocket.
b. Put it in its home.
c. Put it in the inbox.
d. Throw it away.

Question 8 of 30

What is a best practice for using a briefcase as a portable inbox?
a. If you already use a briefcase, just convert it to your portable inbox.
b. You should designate one specific slot or pocket within the briefcase as the inbox.
c. You can’t use a briefcase as a portable inbox. You’ll need an actual box.
d. Only use your briefcase as a portable inbox when you’re going to a business meeting.

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Question 9 of 30

What is the best approach to checking your email?
a. Schedule appointments to check your email.
b. Leave your inbox open throughout the day so you can immediately respond to important emails.
c. Only check your email once a day and set aside a large chunk to do it.
d. Resolve each email and project completely so you can put it in the trash and be done thinking about it.

Question 10 of 30

How should you think of your calendar appointments?
a. Think of your appointments as commitments to yourself and others.
b. Think of your appointments as flexible agreements to “pencil in” for the day.
c. Think of just your appointments for the coming week.
d. Focus only on recurring appointments because these are consistent.

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Question 11 of 30

Why is saying “no” to a request sometimes the best choice?
a. Saying “no” is sometimes the best choice if you don’t like the person making the request.
b. Saying “no” allows you to keep your current commitments without spreading yourself too thin.
c. Saying “no” is never a good choice. You should always say “yes” to maintain your importance and status.
d. Saying “no” to most requests will free up a lot of time.

Question 12 of 30

A small business owner decides to improve her work/life balance by going home earlier. She still looks at her work email during evening hours while spending time with family but doesn’t answer them. How would you describe her approach?
a. This is okay for her. Since she is a leader, she should always be aware of everything going on in her work email account.
b. Since she is just looking at emails and not actually answering them, she isn’t really working.
c. Her work/life balance has improved since she is not spending as many hours at work.
d. She hasn’t really improved her balance very much. She is still working while in the presence of her family.

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Question 13 of 30

Why is it so important to complete this course in your primary workspace?
a. You’ll have access to multiple technological tools.
b. You can complete the training more quickly at your normal desk.
c. You won’t miss any important calls or emails while you complete the course.
d. Your workspace is a laboratory for hands-on action.

Question 14 of 30

How difficult is it to identify your most valuable activities (MVAs)?
a. It’s easy. Simply rank your activities by their value per hour, based on a rough estimate of how much you’d pay someone else to do them.
b. It’s nearly impossible because everything you do is required in your job description.
c. It’s easy. All your activities have the same value, since you’re paid the same per hour regardless of what you are doing.
d. It’s difficult. You can’t truly calculate the value of your work unless you can actually hire other people to do your work.

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Question 15 of 30

Switchtasking, or what many often refer to as multitasking, means to _.
a. complete one task in its entirety and then move on to the next
b. do something active while something mindless or mundane happens in the background
c. open several browsers or computer programs simultaneously
d. switch back and forth between tasks in rapid succession

Question 16 of 30

You friend sends you an email invitation to attend a webinar mildly interesting – but less valuable – topic. It’s scheduled for Thursday afternoon, the time you’ve budgeted for your MVAs. What is the best response?
a. Go ahead and accept the invitation, so you don’t appear rude to your friend.
b. Accept the invitation since you can probably view the webinar and work on your MVAs at the same time.
c. Decline the invitation, and possibly see if you can attend at a different time or view a recording of the webinar later.
d. Just pretend that you misplaced the invitation if your friend ever asks you about it.

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Question 17 of 30

Why is procrastination always bad?
a. When you procrastinate, you will forget what your idea was about and never carry through.
b. It’s not, you just need to communicate to others when you are procrastinating.
c. You get nothing done.
d. It’s not, if you use your calendar and are cautious of deadlines.

Question 18 of 30

When preparing to organize your office, which of the following should you do?
a. Gather all unprocessed items into your physical inbox.
b. Leave unprocessed papers that are not on your desk alone and deal with them later.
c. Put sticky notes about next steps in prominent areas around your workspace.
d. Put things away if they are out of place.

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Question 19 of 30

A mind filled with tasks and to-dos is _.
a. more productive
b. more creative
c. in a constant state of switching
d. a sign that you’re getting too much sleep

Question 20 of 30

Assume you completed the gathering points worksheet and found you have over 100 gathering points. What does this mean?
a. Your high number means that this course will be easy for you.
b. This is a great opportunity for improvement.
c. You probably made an error in counting. Nobody has a count that high.
d. It means that you are a Focus Master.

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Question 21 of 30

Your goal in processing your email is the same as your goal in processing your physical inbox. What is this goal?
a. Flag important emails to which you plan to return.
b. Bring it to zero, meaning completely empty, at least once per week.
c. Create new subject lines to create an order of importance.
d. Continually stay on top of your email so it doesn’t overwhelm you.

Question 22 of 30

You should create an email filter (or rule) ONLY if _.
a. it’s a coupon or junk email
b. there are times of the day when you shouldn’t be distracted by email
c. someone regularly sends you pointless emails
d. you will never need to see or act on that type of email from that sender

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Question 23 of 30

How should you use the list of mental triggers?
a. Use the list to come up with a task for each line item.
b. Use the list to brainstorm new and creative ideas.
c. Use the list to discover which focus area is giving you the most difficulty.
d. Use the list to clear your mind of all your unresolved tasks.

Question 24 of 30

Why do you need to repeat the mind clearing exercise? Won’t that become time-consuming and boring?
a. Repeating the mind clearing exercise is essential for optimal focus. It will get faster each time you do it.
b. Sometimes you just have to do time-consuming things.
c. It’s not boring, because repeating the mind clearing exercise will help you come up with new ideas to pursue.
d. You’ll only need to repeat it once or twice, and you can stop once you get good at it.

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Question 25 of 30

After you’ve done some processing, you find that your task reminders list is growing very large. What might this mean?
a. You’re probably not scheduling enough of these tasks on your actual calendar.
b. You’re likely to end up with too many items on your task reminders list unless you delegate most of the items.
c. You should put everything on your calendar instead.
d. You could avoid this by doing everything in your inbox as you come to it.

Question 26 of 30

Where should you be on the focus-chaos scale to benefit from this course?
a. Anywhere
b. Focus Master
c. Nomad
d. Chaos Master

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Question 27 of 30

What is the most efficient solution to keep personal and work emails separate, even if they are in a single email inbox?
a. Use different email programs for each.
b. Use different signatures and email accounts for personal and professional emails.
c. Use an attachment that denotes you will keep the email private even though it’s from a work email account.
d. Use different colors for each person addressed in the email.

Question 28 of 30

How can you reduce switchtasking when using messaging apps?
a. Ignore the notifications until you have some free time.
b. Schedule a specific time that works best for you to check your messaging apps.
c. Leave them all open on a separate screen, so you can respond easily and quickly.
d. Don’t use them at all.

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Question 29 of 30

You teach music lessons out of your home. You often have sheet music, handwritten notes on individual students, and financial records. What’s a quick-but-effective strategy for your physical filing system?
a. Create a general alphabetical file for non-financial documents, a separate alphabetical file for student files, one for sheet music, plus a set of twelve-monthly folders for financial documents.
b. Put everything into one large filing cabinet organized alphabetically.
c. File everything by date.
d. Recycle 50% of all paper files.

Question 30 of 30

What is an effective way to store PowerPoint sales presentations that you periodically update for work?
a. Just store everything online in the “cloud.” Search for it later.
b. Keep your personal and work files separate. Then create a subfolder for “Sales,” a final folder for “Presentations,” and put the file there. Keep older versions in an “old” folder here.
c. Only keep the most recent version of the PowerPoint presentation, filed under “Personal” on your computer. Delete older ones.
d. Put all your PowerPoint files into one folder called “Presentations.”

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